This Privacy Policy explains the use and processing of personal data by Business Post Group Ltd (BPG), a company incorporated in Ireland with registered number 630323 whose business address is at 2ND FLOOR BLOCK B, MERRION CENTRE, MERRION ROAD DUBLIN 4, D04 W8W2 (“BPG”, “we”, “us”, “our”), when you access and browse our website, contact us through our website and when you attend our events.
Please read this Privacy Policy carefully before accessing or using our services. If you do not accept that we process your personal data in the manner detailed in this Privacy Policy, please do not submit any personal data to us, browse our website or request any of our services.
1.Age restriction
All services provided by BPG on all websites and web applications which link to this Privacy Policy are only open to persons over 18 years of age. Please do not submit any data or request any services which require the submission of personal data if you are under 18 years of age.
2. The controller of your personal data
BPG is considered a data controller in the Republic of Ireland for the purposes of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (“GDPR”). BPG will deal with the Irish Data Protection Commission as the Lead Supervisory Authority for regulating all data protection matters regarding this Privacy Policy.
3.Personal data we collect
The type of personal data collected and used by us varies depending upon whether you browse our website; book tickets for an event; avail of complimentary other Business Post Group services; request to receive marketing communications or attend an event. Typically, we collect and process the following kinds of personal data
We also collect, use and share aggregated data such as statistical or demographic data for various purposes. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. Where we need to collect personal data by law, or under the terms of a contract we have with you, and you do not provide that personal data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may not be able to provide all or part of the relevant service.
4.How we collect your personal data
We will inform you at the time of collecting personal data from you whether you must provide the personal data to use the website or any of our services, and whether the provision of personal data requested by us is optional. We will inform you at the time of collection whether your personal data will be accessible to third parties, so that you can decide whether to provide it. Please note we will receive Technical Data and Usage Data when you browse the website. This is further explained below.
5.How do we use your personal data
We will only use your personal data when the law allows us to. We have set out below a description of the ways we will use your personal data, and the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
| Purpose / activity | Type of personal data | Lawful basis for processing personal data |
| To allow you to request tickets for an event. | Identity Data Contact Data | Necessary for the performance of a contract with you or in order to take steps at your request prior to entering into a contract. |
| To allow you to avail of complimentary access to other Business Post Group products and services where offered. | Identity Data Contact Data | Necessary for the performance of a contract with you or in order to take steps at your request prior to entering into a contract. |
| To process and manage your order including: (i) to manage payments and charges; and (ii) to collect money owed to us. | Identity Data Contact Data Transaction Data | Necessary for the performance of a contract with you or in order to take steps at your request prior to entering into a contract. Necessary for our legitimate interests (to collect money owed to us). |
| To manage our relationship with you including: (i) arranging your attendance at our events; (ii) providing information regarding our events; (iii) notifying you of changes to our services; (iv) dealing with customer service queries; (v) notifying you about changes to our terms and/or our privacy policy. | Identity data Contact data Technical Data Transaction Data | Necessary for the performance of a contract with you or in order to take steps at your request prior to entering into a contract. Necessary to comply with a legal obligation. |
| To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) | Identity Data Contact Data Technical Data | Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud) Necessary to comply with a legal obligation |
| To use data analytics to improve our website, our services, marketing strategy and output, customer interactions, relationships and experiences. | Technical Data Usage Data | Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy). |
| To make suggestions and recommendations to you about goods or services that may be of interest to you. | Identity Data Contact Data Technical Data Usage Data Marketing and Communications Data | Necessary for our legitimate interests (to develop our products/services, direct market and grow our business). |
| To film events by audio, visual, audio-visual or electronic means; to take photographs at events, in each case which may include the capture of images of one or more attendees; to include such images on our website, social media and other publicity media. | Image Data | Necessary for our legitimate interests (to develop our products/services and grow our business). |
| To share details of event delegates with other delegates and with the sponsor(s) of an event. | Identity Data Contact Data | Necessary for our legitimate interests or that of a third party (i.e. a sponsor) (to offer delegates meaningful networking opportunities, to attract sponsorship which in turn allows us to develop our products/services and grow our business). |
Marketing: We endeavour to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:
6.Disclosure of your personal data
Except as set out in this Privacy Policy, we do not disclose personal data that we collect about you, or which you provide to us, to any third party. However, for the purposes set out in the table in section 5 above, we may be required to share your personal data with the parties set out below:
Amazon S3 (customer details, media storage and email delivery)
Piano.io (customer details)
Each third party service provider will only have access to such personal data as is necessary to perform their services to BPG. Please note that some of the above categories of third party recipients may not be applicable for the service(s) that you purchase or request from us.
7.Sharing your personal data in other countries
Your personal data may be transferred, stored and accessed within the European Economic Area (“EEA”) or transferred to, stored in, and accessed from countries outside the EEA in order to fulfil the purposes described in this Privacy Policy. For transfers to countries outside the EEA, the data protection regime may be different than in the country in which you are located and will therefore be based on a legally adequate transfer method. Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is given to it by ensuring at least one of the following safeguards is implemented.
8.The length of time we retain your personal data
We retain your personal data for as long as is required to provide the services requested by you and any subsequent legal or accounting requirements. If you cease receiving a service we will retain your personal data for a total of 12 months for legal and accounting reasons. After this period we will either automatically delete the personal data completely or anonymise your personal data so it no longer personally identifies you.
It is sometimes necessary for us to keep your personal data for longer periods of time, for example:
9. Data security
We are committed to maintaining the security of your personal data which we process. We maintain appropriate physical, procedural, organisational and technical security measures intended to prevent loss, misuse, unauthorised access, disclosure, or modification of personal data under our control. However, you recognise that no entity can keep personal data 100% secure. If you have reason to believe that any of your personal data is no longer secure, please notify us immediately using the contact information supplied below.
10. Third party websites
This Privacy Policy does not address, and we are not responsible for the terms of use, privacy, content or other practices of any third-party website, including any third party website to which a link is provided on our website. The inclusion of such a link on our website does not imply any endorsement of the linked website by us.
11. Your legal rights
Under certain circumstances, by law you may have the right to:
12. Exercising your rights
To exercise one or more of your rights in respect of your personal data, please contact us in writing using the contact details below. You will not have to pay a fee to access your personal data (or to exercise any of the other personal data legal rights). However, we may charge a reasonable fee if your request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
13. Contacting the data protection supervisory authority
You have the right to make a complaint at any time to the relevant data protection supervisory authority. We would, however, appreciate the chance to deal with your concerns before you contact the relevant supervisory authority so please contact us in the first instance.
14. Changes to this Privacy Policy
Where a change is made to this Privacy Policy it will be set out on our website(s) which link to this policy to ensure that you are aware of what personal data we collect and how we will use it. If we plan to use your personal data in a way that is inconsistent from that stated in this Privacy Policy we will inform you by email in advance, and it will be your decision as to whether or not you are happy that we continue store and process your personal data. This version of the Privacy Policy was last updated on 13th January 2022.
15. Contact us
If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact:
Business Post Group Limited
Address:
2ND FLOOR BLOCK B, THE MERRION CENTRE, MERRION ROAD DUBLIN 4, D04W8W2
Phone number:
+353 (1) 241 1520
Email: [email protected]
These terms and conditions (the “Terms”), apply to all Participants at Events (in each case as defined below). Your attendance at an Event indicates your agreement to these Terms.
In these Terms the following capitalised words and expressions have the meanings set out against them below:
Business Post Group Ltd (BPG), a company incorporated in Ireland with registered number 630323 whose business address is at 2ND FLOOR BLOCK B, MERRION CENTRE, MERRION ROAD DUBLIN 4, D04 W8W2 (“BPG”, “we”, “us”, “our”)
“Ancillary Event”: any excursion or event, including, for example, a field trip, networking event, site visit, boat trip, aircraft ride, or any other excursion which is arranged by BPG for Participants at an Event.
“Ancillary Terms”: any supplementary terms and conditions which may be applicable to an Ancillary Event.
“Business Day”: a day, not including a Saturday or Sunday, when ordinary banks are open for their full range of normal business in Ireland.
“Content”: materials, data, information and products provided by BPG or its event partners at, relating to or forming part of the Event.
“Data Protection Laws”: any applicable laws and regulations relating to the processing, privacy and use of personal data including, without limitation, GDPR, national laws implementing the GDPR, regulations and secondary legislation, as amended from time to time; and; any judicial or administrative interpretation of any of the above, and any guidance, guidelines, codes of practice, approved codes of conduct or approved certification mechanisms issued by any national authority.
“Event”: an event operated by or on behalf of BPG including a conference, exhibition, convention, congress, summit, seminar, webinar, meeting, workshop, award dinner, public training, private or bespoke training, Ancillary Events and Online Events.
“Event Confirmation”: our written (including digital) confirmation of your registration for a place at that Event.
“Event Dates”: the dates on which the Event is scheduled to take place.
“Event Marks”: trademarks and service marks owned by or licenced to BPG relating to the Event.
“Event Sponsor”: a person or company which has entered into a sponsorship agreement with BPG or its partners in relation to an Event.
“Event Venue”: the venue at which a physical Event is held.
“Fee”: the fee payable by a Participant (or Sponsor on behalf of a Participant) in order to attend an Event.
“Force Majeure”: has the meaning given in clause 13.
“GDPR”: Regulation 2016/679 of the European Parliament and of the Council of April, 27 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.
“Intellectual Property Rights”: patents, rights to inventions, copyright and neighbouring and related rights, moral rights, trademarks and service marks, business names and domain names, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights.
“Losses”: actions, damages, claims, liabilities, costs, losses and expenses (including, without limitation, reasonable legal fees).
“Online Event”: an online, virtual or non-physical conference, exhibition, convention, congress, summit, seminar, webinar, meeting, workshop, award dinner, public training, private or bespoke training or other event.
“Online Event Platform”: any website, platform, forum or other online environment used by BPG for the purposes of hosting an Online Event.
“Online Event Platform Terms”: any additional terms and conditions applicable to registration to and/or attendance at an Event on an Online Event Platform.
“Participant/You/Your”: an individual who attends an Event in any capacity other than as a representative of BPG or of the Event Venue or Online Event Platform.
“Registration Details”: the personal data provided by Participants when they register to attend an Event.
“Software”: the online software applications made available for access or download from our or our supplier’s or event partner’s websites in relation to any Event or Content.
“Sponsor Delegate”: a Participant who attends an Event on behalf of or using an invite provided by an Event Sponsor using a delegate pass (including digital) issued to the Event Sponsor as part of the agreed sponsorship package, and any reference in these Terms to Participant shall include Sponsor Delegates unless expressly stated otherwise.
Your ticket remains the property of BPG Ltd and is a personal revocable license, which may be withdrawn, and admission refused at any time.
The tickets purchased are for your own personal use or that of your business only and may not be resold under any circumstances, including but not limited to use as part of any promotion or competition. Where there has been any resale or attempted resale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect. We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket broker or tout. BPG will not be liable for the granting of any visas that are required to attend any event or conference. In the event that an attendee’s visa is not granted tickets will not be refunded for any event or conference.
in any case whether or not such losses were within the contemplation of the parties at the date of this Agreement, suffered or incurred by the other party arising out of in connection with any matter under this Agreement.